PLEASE RESPOND BY 4:00 PM EST ON (4/14/2021) 
NEGATIVE RESPONSES ARE ALSO REQUESTED

This Sources Sought Notice is market research to identify potential small businesses and socioeconomic small businesses capable of performing the requirement stated below.  Region 1 of the U.S. General Services Administration (GSA), Public Buildings Service (PBS) is currently seeking qualified firms who would be interested in submitting proposals for this future procurement.  

GSA’s PBS in Region 1 (New England) requires complete facility maintenance (CFM) services at the new John A. Volpe National Transportation Systems Center, U.S. Department of Transportation, Cambridge, MA.  This building is currently under construction and will replace the existing building of the same name.  The performance-based work statement (PWS) will require the contractor to provide all management, supervision, labor, materials, equipment, and supplies for the conduct of efficient, effective, economical, and satisfactory operations.

The North American Industry Classification System (NAICS) code that corresponds with this requirement is 561210 (Facility Management).  The small business size standard is $41.5 million.  If this requirement is set-aside for small businesses and socioeconomic small businesses, there will be a limitation on subcontracting, which means that at least 50 percent of the resulting contract’s personnel cost shall be expended on prime contractor employees.

The DRAFT national master specification is attached to this Sources Sought Notice so vendors may review the typical services that will be required and determine if they feel they can meet the capabilities and performance requirements outlined.  It includes scheduled and unscheduled maintenance and repair of equipment and systems including, but not limited to, the following: 

1. Commissioning Support Services (i.e., to be present during the initial commissioning of the building and to be trained on systems operations by the various contractors at that time).

2. Electrical systems and equipment.

3. Mechanical, plumbing, Building Automation System (BAS) where applicable (where BAS/ ECMS systems are connected to the GSA network, the Contractor's employees will need to obtain a GSA ENT account to access systems) and heating, ventilation, exhaust systems, and air conditioning (HVAC) systems and equipment.

4. Fire protection and life safety systems and equipment.

5. All control systems that are within the scope of this Contract. All Building Automation Systems (BAS), Public Address Systems, and Computerized Lighting Systems that are within the scope of this Contract (maintenance of BAS and Computerized Lighting Systems software is excluded).

6. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

7. Service request desk operations to include record keeping using a computerized maintenance management system (CMMS) as well as other administrative functions.

8. Maintenance of landscape and irrigation systems.

9. Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment).

10. Locks, keycard systems, vehicle barrier systems and static and dynamic bollard systems.

11. Dock levelers and roll-up and sliding garage doors.

12. Elevator and vertical transportation systems, including locks and keycard systems.

13. Maintenance of all fixed equipment and systems, including playground equipment associated with the Child Care Center.

14. Maintenance of storm drainage systems to include reduction of storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

15. Completion of roofing system investigations and repairs. 16. Maintenance and repair of the U.S. flagpole, lighting, and pulley system.

17. Maintenance of conveying equipment, parking control equipment, and loading dock equipment.

18. Maintenance of other specialized systems:

a. Water Reclamation System
b. Foundation Dewatering/Filtration
c. Photovoltaic Array
d. Lightning Protection System
e. Interior Lobby Monorail System
f. Operable Partitions
g. Green Roofs
h. Fire Shutters

Building Name: U.S. Department of Transportation Volpe National Transportation Systems Center (new; under construction)
Building Location: 220 Binney St, Cambridge, MA. 02142
Square Footage: Approximately Total GSF = 565,513 (including parking garage) / Total USF = 298,452
Services: CFM Services

The janitorial cleaning services are not included in this notice; these services will be provided by an Ability One contract.  However, there is a requirement for the CFM to provide Quality Assurance and oversight for this janitorial contract, as well as tracking services and calls within the CMMS.

The CFM will be responsible for related services in selected areas (labs, classified areas, etc.) which can include window washing, trash removal, recycling, landscaping, and maintaining a building or area.  The contractor would also be responsible to manage the Conference Center.

The initial commissioning of the building will be performed by the building construction contractor, but the successful CFM contractor will be required to be present during this year-long process and be available to be trained on systems operations by the various contractors at that time. 

GSA would expect to make one award under a single solicitation.

This is only a request for responsible, technically-qualified sources to respond in order to determine the appropriate method of procurement.  Interested technically-qualified firms should submit detailed Statements of Capability.  The Statements of Capability should include detailed reference information and fully address and respond to the following questions:

NOTE: Failure to submit all information requested will result in a vendor not being considered as an interested small business concern.

Interested vendors are requested to respond to this notice by 4/14/2021 at 4:00 p.m. EST to simeon.berry@gsa.gov, with the information outlined below: 

I. Company Information

A. Name of firm
B. Point of contact (name, phone number, and email address)
C. DUNS number
D. Annual Receipts
E. Office Location(s)
F. Business Size (Large/Small) for NAICS 561210
G. Socioeconomic Category(ies) (8(a), HUBZone, SDVOSB, WOSB)

II. Capabilities Narrative

1) Provide evidence of successful experience providing Complete Facility Maintenance Services for projects of similar duration within the last three (3) years in an office building of a similar size, scope, and complexity.

– Briefly describe the services performed and how the referenced contract relates to the work described.
– Indicate whether this experience was performed as a prime contractor or subcontractor.
– Include information such as building size, dollar value, duration, location, government or commercial requirement, etc. to facilitate making a capability determination for this future requirement.
– Provide an agency or owner point of contact.

2) Provide a brief narrative describing how you would implement quality control under this contract, including how you would manage subcontractors, to ensure timely delivery of quality work.

3) At present, since the building is under construction, Offerors will be provided with a COBie inventory list outlining approximately 85% of the building's inventory (to include quantity and type of assets), including the bulk of the "big ticket" building equipment and a list of known omitted assets. However, due to pending subcontractor final designs and final office layouts, this inventory will not be finalized, as some HVAC and lighting may change, and the omissions or inclusion of some assets will not be known until (or shortly before) their installation (which may occur after proposal submission). Therefore, Offerors may have to account for the aforementioned unknowns and possibilities and examine construction documents in order to generate the remaining percentage of the inventory in a CMMS-compatible-format. Would this potential requirement / condition deter you from submitting a proposal?

4) (For small business concerns) Will your firm provide at least 50 percent of the personnel cost of the contract performance with employees of your concern?

5) Will your firm submit a detailed proposal at a fair and reasonable price for this requirement when it is issued?

6) Are you interested in this opportunity as a prime contractor, or a Contractor Teaming Arrangement (CTA)?

7) If your firm intends to submit a proposal, are any of your Key Personnel and other contemplated staff cleared through the Department of Homeland Security HSPD-12 security process?

8) Indicate whether your firm is small business, small disadvantaged business, service-disabled veteran-owned, HubZone, Woman-Owned, 8(a) or Large Business. The NAICS code for this procurement will be 561210 (Facility Management) and the small business size standard is $41.5 million.

III. Additional Information

1) Please include any other information and/or recommendations to assist GSA in its structuring of this contract requirement to facilitate competition, its approach to acquiring the services and the manner in which requirements are described for the identified items/services.

The capabilities package requested under this RFI is not expected to be a proposal, but rather a short statement regarding the company's ability to demonstrate existing expertise and experience in relation to this requirement.  Any commercial brochures or currently existing marketing material may also be submitted with the capabilities package. Submission of a capabilities package is not a prerequisite to any potential future offerings, but participation will assist the GSA in tailoring its requirements to be consistent with industry standards.

Statements of Capability must be in writing and are due on 4/14/2021 at 2:00 p.m. EST.  Electronic submittals will be accepted.  Responses are limited to no more than twenty (20) pages, exclusive of any commercial brochures or currently existing marketing material.  Questions regarding this notice may be addressed to Simeon Berry at simeon.berry@gsa.gov.
 
THIS IS NOT A REQUEST FOR PROPOSALS.  This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB, or RFP in the future.  This notice does not commit GSA to contract for any supply or service.  Further, GSA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this Sources Sought notice.

This is for planning purposes only and is a market research tool to determine availability and adequacy of potential business sources.  Failure to submit all information requested will result in a contractor not being considered as an interested small business concern.

GSA will not pay for any information or administrative costs incurred in response to this notice.  The government will not reimburse responders for the cost of the submittals.  Submittals will not be returned to the responder.  Statements of Capability should be e-mailed to simeon.berry@gsa.gov and tony.schmidt@gsa.gov.