Sources Sought- Robotic Milling System

Notice Type: Sources Sought

This is a Request for Information (RFI) only; it is not a request for quotations or offers.
52.215-3 — Request for Information or Solicitation for Planning Purposes (Oct 1997)
(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.
(b) Although proposal and offeror are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.
(c) This solicitation is issued for the purpose of conducting market research to identify potential sources for a potential procurement for Robotic Milling System for the Minneapolis VA Health Care System

The Minneapolis Veterans Affairs Health Care System (MVAHCS) has a need to replace its current carver. The Department for Veterans Affairs is looking to procure equipment to manufacture patient specific sockets and custom orthoses. The Orthotics and Prosthetic Lab requires equipment to manufacture patient specific sockets and custom orthoses. The equipment shall have the ability to carve a variety of materials and have 7 axes of freedom to allow for carving of ankle foot orthoses. The equipment shall come with CAD software and a Laptop capable of converting 3D scanned files into positive or negative models and not require the need for hand casting.

Robotic Milling System must meet the following salient characteristics:

Robot Carver 7-axis (6-axis robot, 1-axis turntable)
Self-containing cabinet
Footprint not to exceed: 4.6 Ft (W) x 6 Ft (L) x 9 Ft (H)
remote control capability w/ internet connection
Ability to carve 20+ models per day
Ability to carve: AFO, KO, KAFO, BK, AK, TLSO
Ability to carve polyurethane, foam rubber, plaster, EVA, cork

Laptop Computer Processor: Intel Core C20i7
RAM: 16GB RAM or higher
Video/Graphics card: NVIDIA GE-Force or Quadro w/2GB of dedicated RAM
OS: Windows 10 64 bit or higher
5 GB Free space on the Hard Drive

Software Open source 3D CAD Software
Accepts files: STL, AOP, VRML

Please address the following in your responses:

Point of contact, DUNS Number, complete mailing address, telephone number, and email address.
Product information/specifications of the systems that you can provide that meets the salient characteristics listed above.
Manufacture Information of the product that your company/entity can provide to include: Manufacturer Name, Address, and DUNS Number
Socioeconomic status of your company/entity.
Confirmation the product being proposed is not gray market or counterfeit in accordance with Veterans Affairs Acquisition Regulation Clause 852.212-72 (See attached).

This is a request for information and sources only, which may or may not lead to a future solicitation. This is not a request for proposal (RFP). The VA will not pay for any information received resulting from this sources sought notice. Information should be forwarded to the Contract Specialist. Any questions should be addressed to the Contract Specialist, in writing, at the email address provided. Because this is a request for information only, answers to questions will not be posted. If your organization has the capability to provide these items and is interested in this opportunity, please respond to Andrea Harter, Contracting Officer, Network 23 Contracting Office (NCO23), 4801 Veterans Drive, Saint Cloud, MN or via e-mail at

Please submit this information as soon as possible, but no later than 10:00 PM, Central Time on Tuesday, January 5, 2021


This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.