Request for Information (Sources Sought) 36C25921Q0360

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Elevator Inspection & Testing Service
Sheridan VA Health Care System
Sheridan, WY 82801

BRIEF SCOPE OF WORK
(This is for information only)

Elevator Inspection & Testing Services in accordance with the terms and conditions stated within this abbreviated Performance Work Statement (PWS).

The subsequent solicitation is planned to be a Base with Four possible Option Year(s) Contract.

This is a Request for Information (RFI) Only for Market Research purposes, no Award will be made from this RFI.

INSPECTION SERVICES:
General:
Contractor must provide scheduled semi-annual, annual and five (5) year inspection and testing services on elevator and dumbwaiters listed in table below.
Contractor must provide all technically trained personnel, labor, supervision, equipment, tools materials, supplies, insurance, and transportations necessary to perform inspections.
Contractor is responsible to determine if the equipment is in safe operating conditions, that it has not been altered except in conformity to the applicable codes or regulations, and that each elevator will perform in accordance with all applicable inspection requirements.
Contractor must conduct all routine inspections and tests following ASME-A17.1 and the NFPA Life Safety and Fire Code, to also include, all local, state, and federal Occupational Safety and Health guidelines and legislation, which includes Occupational Safety and Health Administration (OSHA).

Inventory:

Sheridan VA Health Care System Elevators:
Dover Elevators:
SERIAL NUMBER
BUILDING
ELEVATOR PUMP
EE5040
1
Hydraulic
FM5382
4
Hydraulic
EU0503
6
Hydraulic
FD6373
7
Hydraulic
FE3299
8
Hydraulic
BE3301
35
Freight (Drum)
FE3300
64
Hydraulic
ED7502
71 (Controls in Bldg. 9)
Hydraulic
FB6072
71N
Hydraulic
BP6376
86 (B86-1)
Traction
BDL095
86 (B86-2)
Freight (Traction)
ED7312
86A (B86-3)
Hydraulic
Otis Elevator:
SERIAL NUMBER
BUILDING
ELEVATOR PUMP
230912
7
Freight (Traction)
Thyssen Krupp Elevator:
SERIAL NUMBER
BUILDING
ELEVATOR PUMP
CCE729
3
Traction
EDR184
B64
Hydraulic
Langley Freight Elevator (Material Lift):
SERIAL NUMBER
BUILDING
ELEVATOR
M10265
31
Laundry
Harmar Summit, CPL Series, Hercules Ameriglide (Wheel chair lift)
SERIAL NUMBER
BUILDING
ELEVATOR
Unknown
B2
Wheel Chair Lift

Deliverables and Performance:
Semi-Annual inspections and testing are to be performed during the following time periods:

2nd Quarter: April 2021

4th Quarter: September 2021

Annual One (1-year Requirements):
Conduct and/or witness the required inspections and tests.

Five (5-year requirements) Periodic Requirements:
a. Conduct and/or witness the required inspections and tests.

SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled work will be performed only during VAMC s normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday excluding federal holidays). Vendor shall provide at least two weeks notice to the Contracting Officer s Representative (COR) prior to performing the work. Only two ice makers at a time can be out of service for the inspection, service and cleaning procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work. Check in/out procedures: Prior to commencement of and immediately after each service visit, the contractor and/or contractor s authorized repair technician must check in and out with the VAMC COR.

FEDERAL HOLIDAYS: Federal holidays are any calendar days designated by statute or executive order as federal holidays. Federal holidays consist of New Year s Day, Martin Luther King Jr. s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas.

DOCUMENTATION: Contractor shall provide this VA HCS with individual service reports, which describes the inspection services performed on each piece of equipment.

Provide complete written report of the inspection fully describing all services performed and certification that unit has been cleaned and sanitized. The report shall contain copies of preventive maintenance procedures used along with any logs taken.
Furnish report within two weeks of each facility inspection by email to the COR.
All safety-related deficiencies shall be immediately reported to the COR, during the inspection visit.

PROTECTION FROM DAMAGE: Contractor shall provide all labor, materials, and equipment necessary for protection of VA HCS personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

RESPONSE REQUESTS: Contractor shall only respond to requests for service from VA HCS CO or COR. If service is requested from any other source the Contractor is to advise the caller of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government.

CHECK IN/OUT PROCEDURES: Prior to commencement of, and immediately after each service visit, the Contractor or his authorized repair technician must check in and out with the VA HCS COR (during normal working hours). Contractor will be required to obtain contractor badges provided by the VA HCS.

LIABILITY INSURANCE: Contractor must provide this VA HCS with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VA HCS.

INFORMATION SECURITY: The C&A requirements do not apply, and a Security Accreditation Package is not required.

Location of performance

Sheridan VA Health Care System
1898 Fort Road
Sheridan, WY 82801

IMPORTANTR NOTE: This RFI (Request for Information) is for information only.
No award will be made from this RFI.

Please communicate via e-mail to Frances.Emler@va.gov by 15:00 on 04/11/2021 as to your company s ability to perform service per this brief Scope of Work.

If interested, please provide the following:
Please state your company s business size
Please provide DUNS number
If you have a FSS/GSA contract that includes this service
Provide FSS/GSA contract number if applicable