The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Plexiglass Wall Extensions and Installation (in accordance with attached DRAFT Statement of Requirements). This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Responses shall be submitted to Jonathan.Saiz@va.gov by 10:00am EST on Tuesday, January 12th, 2021.

This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.

Interested companies shall provide, at a minimum, the following information with their response;

Company Name and Address:
Point of Contact (POC)
Name:
Email Address:
Phone Number:
DUNS Number:

The anticipated North American Industry Classification System (NAICS) code is 326130 Laminated Plastics Plate, Sheet Manufacturing, 500 Employees. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no – Small Business (SB)
[ ] yes [ ] no – HUBZone
[ ] yes [ ] no – Small Business 8(a)
[ ] yes [ ] no – Small Disadvantaged Business (SDB)
[ ] yes [ ] no – Women-Owned (WO) Small Business
[ ] yes [ ] no – Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no – Veteran Owned Small Business (VOSB)
[ ] yes [ ] no – Large Business
[ ] yes [ ] no – Other (please specify)

Please answer the following questions:

[ ] yes [ ] no If a small business manufacturer (for the NAICS code and size standard), agrees that in the performance of any resulting contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

[ ] yes [ ] no – Will your company be the prime manufacturer of the end product supplied in performance of this requirement?

[ ] yes [ ] no – Will your company be the performing the installation of the plexiglass?

[ ] yes [ ] no – If your company is not the prime manufacturer of the end product, will they be manufactured by a small business under the applicable NAICS? Provide the business name and, if available, DUNS for the manufacturer of the end-product.

[ ] yes [ ] no If a small business nonmanufacturer (500 employees as stated in FAR 52.212-1(a)), agrees to furnish in the performance of any resulting contract, the product(s) of a small business manufacturer (for the NAICS code and size standard) or producer. For size determination purposes, there can be only one manufacturer of the end product(s) being acquired.

[ ] yes [ ] no – Will furnish the end product(s) manufactured or produced in the United States or its outlying areas.

[ ] yes [ ] no – Available through GSA/FSS or other GWAC (please specify).

[ ] yes [ ] no – Are you willing to travel to Atlanta Georgia to participate in a site visit during the solicitation period?

[ ] yes [ ] no – Is a 30 day ARO contract period of performance completion date ?

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

PERFORMANCE WORK STATEMENT
Atlanta MS Plexiglass Installation

General: The Veterans Health Administration (VHA) Member Services is requesting adding plexiglass in cubicles and high traffic areas.

Description of services: The contractor shall provide all management, personnel, labor, supplies, tools, equipment, communication devices, transportation, and fuel necessary to perform the installation of plexiglass in bldg. 2957 to the standards defined in this Performance Work Statement (PWS).

Background: Due to increased COVID transmission and infection rates, VHA Member Services has directed the installation of plexiglass extensions on all cubicle walls and various reception desk locations through the Atlanta facility.

Scope: Contractors shall be responsible for the design, manufacture, delivery and installation of plexiglass cubicle wall extensions for 142 cubicles workstations and 2 reception desk areas located in our Atlanta facility. provide but not limited to all materials and labor to modify, engineer, the installation of all plexiglass on top of cubicles and workstations identified on the floor plans based on previous measurements outlined the attachment.
Mandatory Tasks and Deliverables

The Contractor shall be responsible for the design, manufacture, shipping / delivery and installation of plexiglass cubicle wall extensions for 142 cubicles workstations and 2 reception desk areas located in our Atlanta facility.

Work includes:

Front Security Desk Enclosure (1):
Custom 1/4″ Acrylic 76″ W X 40″ T Barrier w/ 14″ X 4″ bottom centered pass through (polished edges)
Custom 1/4″ Acrylic 66″ W X 40″ T Barrier w/ 14″ X 4″ bottom centered pass through (polished edges)
Custom 1/4″ Acrylic 89″ WX 40″ T side panel (polished edges)
Custom 1/4″ Acrylic 22.5″ W X 40″ T side panel (polished edges)
Mounting hardware that does not mar the desk surface
*All Measurements are approximate. Contractor is responsible for final measurements prior to manufacturing and installation

3rd Floor Reception Desk Wrap (1):
Custom 1/4″ Acrylic 81″ W X 48″ T Panel (polished edges))
Custom 1/4″ Acrylic 35″ W X 48″ T Panel (polished edges)
Custom 1/4″ Acrylic 70″ W X 33.125″ T Panel (polished edges)
Mounting hardware that does not mar the desk surface
*All Measurements are approximate. Contractor is responsible for final measurements prior to manufacturing and installation

3rd Floor Cubes (46) (3 various layouts):
Back Panel – 74.5″ W X 19.5″ T (A)
Sides-62.5″ X 19.5″ T(B)
Entry Dividers – 24″ W X 19.5″ T (C)
Cubicle wall extensions must be properly mounted to prevent injury
*All Measurements are approximate. Contractor is responsible for final measurements prior to manufacturing and installation

4th Floor Cubes (96) (various layouts):
Back Panel – 99.5″ W X 17″ T (A)
Sides-87″ X17″T(B)
Entry Dividers – 21″ W X 17″ T (C)
Cubicle wall extensions must be properly mounted to prevent injury
*All Measurements are approximate. Contractor is responsible for final measurements prior to manufacturing and installation

Site Visit: A site visit will be conducted during the solicitation period at our Atlanta facility located at 2957 Clairmont Road, Suite 200, Atlanta, GA 30329-1647, date to be determined. Site visit attendance is mandatory for participation in this requirement.

Period of Performance: The period of performance shall be complete within 30 days after receipt of a Notice to Proceed (NTP) from the Contracting Officer.

General Information:
Federal Observed Holidays: Do not schedule work on Federal holidays or days observed in lieu thereof. The Federal holidays listed below are observed. When a holiday falls on a Sunday, the following Monday will be observed as the holiday. When the holiday falls on a Saturday, the preceding Friday will be observed as the holiday.
New Year s Day
Martin Luther King s Birthday
Presidents Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas Day

Hours of Operation: The Contractor shall schedule all work requirements to be performed during the hours of 7:00 a.m. to 5:30 p.m., Eastern Standard Time (EST), Monday through Friday, unless advanced coordination is made and approved between the Contractor and the Contracting Officers Representative (COR). Excessive noise generating activities will need to be coordinated after hours to avoid disruption to call center operations.

Quality Control: Quality control is the Contractor s responsibility. Contractor quality controls are how the Contractor assures the services are accomplished in accordance with (IAW) contract documents. The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed IAW this PWS and associated documents.

QC Documentation: The contractor shall prepare, submit, and maintain copies of QC inspection schedules and QC inspection reports of all QC activities. Contractor shall develop the necessary schedule format and inspection report forms and submit to the COR. These reports shall include factual evidence that inspections had taken place, deficiencies were noted, and corrective action was taken to correct the deficiencies.

VA Quality Assurance: The VHA is responsible for quality assurance and will monitor the Contractor s performance under this PWS. The COR is the VHA s Quality Assurance Evaluator.

Type of Contract: This contract will be awarded as a Firm Fixed-Price service contract.

Post-Award Conference and Periodic Progress Meetings: The selected Contractor shall attend a post- award meeting organized and scheduled by the COR (i.e. Roland Hodges). The COR is responsible for coordinating this meeting with the selected Contractor and any subsequent progress meetings etc. In addition, if the COR believes circumstances require the attendance of the CO then it is the COR s responsibility to coordinate with the CO and the Contractor.

Contracting Officer s Representative (COR): The COR is an authorized representative of a CO within the scope of his or her authority and is not authorized to change any terms and conditions of the resulting contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates, after contract award. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including VHA drawings, designs, and specifications; monitor Contractor’s performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of VHA furnished property, and provide site entry of Contractor employees.

Contractor employee information: The Contractor shall provide a sufficient number of properly trained and qualified employees to perform the requirements of this contract and whose conduct shall not reflect discredit upon the VHA. The Contractor shall ensure their personnel present a professional appearance. The Contractor s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no Contractor employees conduct political related activities or events on the Installation.
Contractor shall ensure Contractor employees conduct themselves in a courteous and professional manner at all times and are dressed appropriately for the functions they perform, including shirts, pants, shoes, socks, and personal safety clothing and equipment. All clothing shall be neat, clean and free of stains, tears or offensive language, symbols, or graphics. Hoodies are permitted, but hoods must be down within the facilities. Contractor uniforms are not required. It is suggested the Contractor design and encourage its employees to wear work shirts, jackets, or coats with the Contractor s corporate logo displayed on the garments. Use of personally owned cell phones in VHA facilities during contract performance is prohibited.
The VHA reserves the right to require removal of a Contractor employee from the job site who endangers persons or property or whose continued employment is inconsistent with VHA security, military security, or mission accomplishment. The VHA reserves the right to refuse to permit any Contractor employee to perform services under this contract who is not in compliance with this contract. Failure of an employee to gain access to, or removal of an employee from, the Installation due to the above will not relieve the Contractor of any work required by this contract.
Building accessibility: Contractor shall always be escorted by a VHA employee while in the Atlanta facility. When the facility is inaccessible, immediately contact the COR or contracting officer for further assistance.
Safety Compliance – VHA Versus Contractor Responsibilities: Display warning signs in all areas where Contractor operations may cause traffic obstructions or personal hazards. All signs shall be placed so that they are visible from all approaches. Hallways, stairways, entrances, and doorways shall not be obstructed by any maintenance operations or storage of equipment or materials.
Storage of Equipment: Temporary equipment storage may be available at time of installation. Actual need and availability of temporary storage space will be provided by the COR during the pre-performance meeting. All contractor equipment must be removed from the Atlanta Facility at the conclusion of contract performance.
Refuse Collection: The contractor will be responsible in removing all of the waste disposal and all excess debris from in installation involved with the statement of work? They are responsible for their own waste disposal.
Workmanship:

The performance of work shall conform to the standards specified in this PWS and contractor s installation instructions. While performing services in the building during normal duty hours, noise levels will be such as to not interfere with call center operations. Work areas left unattended shall be protected with the necessary warning signage to protect occupants from possible safety hazards. While performing services in the building after normal duty hours, maintain the physical security of the building. Keep doors closed and locked. Close and lock doors and windows and turn off lights upon completion of work. If the CO or the COR determine the work does not meet standards specified for a specific task, the Contractor shall redo the task at no expense to the VHA within 24 hours of notification. Any VHA property damaged by the Contractor during work performance shall be repaired or replaced immediately by the Contractor at no expense to the VHA. The contractor shall attend a post-installation de-brief meeting conducted by the COR. The COR shall address any deficiencies to the contractor and the CO. The contractor shall correct all deficiencies identified by the COR before the project is officially considered complete.

CLEAN-UP OF PREMISES: Contractor must always maintain a clean workspace free of excess clutter and waste debris. Upon completion of services, the contractor is required to clean up the workspace and remove and dispose of any excess plexiglass and other debris to an offsite location at contractor expense. Any materials that are lost or damaged during the transfer shall be replaced by replaced by the contractor at their cost.

Contractor Employee Identification: All contractor employees are required to display an I.D badge while on Federal properties. The badge must be visibly worn between the shoulders and the waistline.

The C&A requirements do not apply, and that a Security Accreditation Package is not required per the 6500.