THIS SPECIAL NOTICE IS NOT A REQUEST FOR QUOTES. This notice is for informational purposes only. The intent of this Sources Sought Notice 36C24421Q0557 is to identify any Small Businesses, mainly SDVOSB/VOSB vendors who can provide Ultra Low Temperature Freezers (-80C) as listed in the attached Statement of Need. In addition, we are also seeking any Small Business manufacturers that have the capability of providing this system as well. This is neither a solicitation nor a promise of future work. Small Business, SDVOSB, and/or VOSB manufacturers authorized distributors are encouraged to submit your company s information and capability statement in response to this Sources Sought Notice. This notice does not constitute a formal Request for Quote (RFQ), nor is the government obligated to issues an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey. Potential vendors should respond with their ability to provide the following brand name:
The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of meeting the Statement of Work (SOW) for a Brand Name or Equal, for the Philadelphia VA Medical Center, 3900 Woodland Ave, Philadelphia, PA.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of interested parties to demonstrate to the government that they are capable of providing the equipment or supply that fulfills the required minimum specifications mentioned above.


The Department of Veterans Affairs, Philadelphia VA Medical Center, has a BRAND NAME or EQUAL requirement for a Thermo Scientific TSX ULT 400 80 Freezers. The purchase of 4 Ultra Low Temperature Freezers (-80C) for sample and reagent storage.


In research, sample quality preservation is necessary to obtain useful information from current studies. Ultra-low temperature freezers are one of the most optimal ways to easily store samples and reagents that are prone to degradation. There are many research samples that require ultra-low temperatures to prevent degradation or denaturation. These ultra-low temperature freezers are essential in a lab collecting samples, acquiring proteins, or primers, among many other supplies. With ongoing research comes an increase in the number of samples or supplies that may need ultra-low temperature storage. To keep up with demand incoming samples, more freezer space is needed.

The TSX is made to take up less room but with the same holding capacity which is good in small research labs that still need the storage for samples. The TSX is also similar to other equipment currently in the lab which will allow ease of use. It is designed to adapt to user patterns, substantially reducing energy and HVAC costs without compromising performance. With such

largescale experiments happening at the same time, it is necessary to have substantial space for sample storage.

Salient Characteristics:

Vendor will provide 6 of the following ultra-low temperature freezers that will include racks to hold sample boxes within the freezer:

37.6 x 28.3 x 78 in. (95.5 x 71.9 x 198.1cm)

Capacity (English) Shelf
165 lb.
Capacity (English)
19.4 cu. ft.
Depth (English) Exterior
37.6 in.

Dimensions (L x W x H) Exterior
37.6 x 28.3 x 78 in. (95.5 x 71.9 x 198.1cm)
Dimensions (D x W x H) Interior
28.3 x 23.1 x 51.2 in. (71.9 x 58.8 x 130.1cm)
Plug Type
NEMA 5-15
Temperature Range
50° to 86°C
Electrical Requirements
115V, 60Hz
Weight (English)
573 lb.
Depth (English) Interior
28.3 in.

Height (English) Exterior
78 in.
Height (English) Interior
51.2 in.
400 2-inch boxes
Water-Blown Foam (SNAP-compliant)
R290 in First Stage, R170 With R290 Mix in Second Stage (SNAP compliant)
Shipping Weight (English)
665 lb.
Vial Capacity
40,000 x 2mL
Width (English) Interior
23.1 in.
Door Style
1 outer, 2 inner
Width (English) Exterior
28.3 in.

Start date: As soon as possible

Length of Service: N/A

Work Tasks and Deliverables

Deliver and install all items listed above in the A302, Research Building, at 3900 Woodland Ave, Philadelphia, PA 19104.

Responses to this Sources Sought should include company name, address, point of contact, phone number, point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 33318, (size standard of 1000 employees). Respondents shall also answer the following questions:

Size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.

Is your company considered small under the NAICS code identified under this Source Sought?

Is your company the manufacturer, distributor, or equivalent source for the type of items required with the characteristics referenced above?

If you accompany is a large business, do you have any authorized distributors? If so, please provide the name(s), telephone Number(s), Point(s) of Contact and size status of the businesses authorized to distribute your products.
If your company is a small business and an authorized distributor/reseller for the types of items required with the characteristics referenced above, do you alter; assemble; or modify; the items requested in any way? If your company alters the items, state how and what is altered; assembled; and/or modified?

Does your company have an FSS contract with GSA or the VA NAC or a GWAC contract holder with any other federal agency? If so, please provide the contract number.

If your company holds a FSS GSA/VA NAC contract other federal GWAC contract holder, are the items you are providing information on available on your schedule/contract?

General pricing of your products is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

Information provided by potential sources will be utilized by the Government to determine market availability and procurement strategy. An award of a contract will not result from this Sources Sought Notice.
Vendors who can meet the requirements listed above should provide the following information:
Business Name
Business Address
Business Point of Contact, including phone number and email address
Business size
Business Socioeconomic Status
Federal Supply Scheduling (FSS) number, if the items required by the Government are available for purchase on an FSS contract.
Any other pertinent capability information that relates to the above stated requirement.

All responses shall be submitted in writing to the Contract Specialist no later than 01:00 p.m. on Friday, April 16, 2021. Responses should be sent via email to No phone call responses will be accepted.

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