Purpose and Objectives: The intent of this Sources Sought Notice is to identify potential businesses, especially any Small Businesses, Service Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) offerors capable of providing monthly Blood Sample supplies and pre-paid shipping as listed in the below Statement of Work utilizing NAICS Code 492110 and 339112.
Responses to this Sources Sought Notice should demonstrate the firm’s ability, capability and responsibility to provide the principal components of supplies/services listed in the information below. Responses should include the following information: Business name, address, Point of Contact, Service-Disabled Veteran Owned Small Business info and if they are a manufacturer of the items. All information is to be submitted via e-mail at ronald.kline@va.gov. Information provided will not be returned. All responses shall be in the English Language. Responses are due by 12:00 pm (EST) on Wednesday, March 31, 2021. No submissions will be accepted after this date and time. Questions can be submitted electronically to ronald.kline@va.gov.
This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. This notice does not constitute a formal Request for Quote (RFQ), nor is the government obligated to issue an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey either.

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VA Pittsburgh Healthcare System Kidney Transplant Logistical Specimen Program Statement of Need

GENERAL INFORMATION

Introduction/Background
The Pittsburgh VA Medical Center is one of the 8 VA s that provide Kidney transplant services. VAPHS currently has over 600 patients on the UNOS waitlist. One of the requirements for being on the UNOS waiting list for a deceased donor kidney transplant is to submit serum samples monthly.
In accordance with OPTN Policy 4.6, 4.10 and 13.10, these monthly blood samples are utilized to determine a pre-transplant final crossmatch for all transplants involving a kidney, including multi-organ transplants and kidney paired donation. These samples are also screened periodically to determine if there are anti-HLA antibodies present in the patient s blood. These results are necessary to determine candidate priority for allocation of a zero-ABDR mismatched graft; assessing DR mismatch point assignments; and preventing incompatible candidates from appearing on match runs via listing of unacceptable/avoid antigens. If we do not receive the monthly blood sample the Veteran is unable to be matched with the available deceased organ donor.

Scope
The Pittsburgh VA Kidney Transplant Center under the VA Pittsburgh Healthcare System located at University Drive, Pittsburgh, PA 15240, has a future requirement for a blood and specimen courier. Under this program, the awarded contractor shall provide at minimum the following:
All materials to include but not limited to blood transfer kits
The Contractor shall provide all kit materials
Prepaid return specimen envelopes
Pre-paid shipping labels and logistical package tracking
Shipment and tracking of material and specimens to patients and from Test sites to the labs
Logistical and customer service support.
Full 24-hour customer support system.
Accurate invoicing

Period of Performance

The VA anticipates a Base with 4 Option Year Indefinite Delivery/Indefinite Quantity type of contract if possible. The Base and Option periods with be for 12 months each year.

Place of Performance

All requested kits should be shipped from the contractor to the veteran s residence. Veteran must then take the kit to the testing site to have the specimens drawn and then packaged up with prepaid labels and shipped from the testing site to the lab. All results will be given to the VAPHS Authorize staff member
Delivery Schedule:

Frequency of Shipping will depend on type of kit shipped.

WORK REQUIREMENTS

The contractor shall be responsible for providing (4) different types of blood kits, and pre-paid shipping labels with postage based on type of courier delivery as listed below

Test Needed: Initial HUMAN LEUKOCYTE ANTIGEN (HLA)
Kit needed: 5 vial Blood Shipper kit
Kit contains: Transport Box with Insert, 5 tubes (4- 10 ml ACD Yellow top tubes + 1 10 ml red top clot tube), Specimen Mailer, Biohazard Bag with Absorbent, Box Seal.
Label created for Testing site & Lab completion
Potential frequency: 350-400 /year
Shipping Method: UPS Overnight Mail or equivalent
Test: Monthly Serum Sample
Kit needed: 1 vial Blood Shipper kit
Kit contains: Transport Box with Insert, 1-10 ml red top tube, Specimen Mailer, Biohazard Bag with Absorbent, Box Seal.
Label created for Testing site & Lab completion
Potential frequency: 7,200 8000 /year
Shipping Method: USPS 2 day priority mail or equivalent
Test: Living Kidney Donor HUMAN LEUKOCYTE ANTIGEN (HLA) and Crossmatch
Kit needed: 5 vial blood shipper kit
Kit contains: Transport Box with Insert, 4 tubes (4- 10 ml ACD Yellow top tubes), Specimen Mailer, Biohazard Bag with Absorbent, Box Seal.
Label created for Testing site & Lab completion
Potential frequency: 200-300 times/year
Shipping Method: UPS Overnight Mail or equivalent
Test: Donor Specific Antibody (DSA) and Recipient Living Donor Crossmatch
Kit needed: 1 vial blood shipper kit
Kit contains: Transport Box with Insert, 1-10 ml red top tube, Specimen Mailer, Biohazard Bag with Absorbent, Box Seal.
Label created for Testing site & Lab completion
Potential frequency: 200 /year
Shipping Method: UPS Overnight Mail or equivalent
Test Needed: IgG & IgM isohemagglutinin testing
Kit needed: 1 vial Blood Shipper kit
Kit contains: Transport Box with Insert, 1 tube (1- 3 ml Purple top tube), Specimen Mailer, Biohazard Bag with Absorbent, Box Seal.
Label created for Testing site & Lab completion
Potential frequency: 225 /year
Shipping Method: UPS Overnight Mail or equivalent

Additionally, the contractor shall provide a variety of sizes of kit containers that can hold 5 40 specimens for shipping at a single time.

Contractor shall provide disposable temperature monitoring devices, capable of indicating if shipping containers have exceeded 30 degrees Celsius during transit and if the excessive temperature was exceeded for a brief or prolonged duration.

Package Tracking System:
Contractor shall provide real time on-line tracking of material and specimens incoming and outgoing. Contractor shall ensure that all shipments are tracked via an on-line management system (website) that is updated and accessible before 0800 the day following domestic shipments
This on-line management system (website) shall provide the following capabilities/information:
Batch orders
Client User access
Management of Client information pertaining to shipping address and primary POC for ordering
Specimen transport tracking
Supply quantity reporting monthly
Contractor managed inventory
Client Inventory management for view and analysis of inventory
The contract shall provide for an Electronic inventory management system capable of providing alerts when kits inventory is low.

The Contractor shall provide help desk support for the system during normal business hours. If issues/help desk tickets are not resolved within 48 hours, the Contractor shall notify the COR.

Contractor must provide training on the tracking system. Vendor will also provide additional online training for end users as needed. All training will be online, training materials will be soft copy only.

The Contractor shall provide a monthly accounting Reports of all shipments of supplies and specimens to the COR as part of the Monthly Progress Report (MPR) (Deliverable)

The Contractor shall support global shipping of Biosafety Level 2 specimens in accordance with all applicable customs requirements, laws and regulations, inclusive of but not limited to, CFR, IATA regulations, PHI / PII / HIPAA regulations.
Shipping of Biosafety Level 2 (BSL2) specimens in accordance with applicable Code of Federal Regulations (CFR) and International Air Transport Association (IATA) regulations.

Invoices: The contractor shall submit invoices monthly with enough documentation to provide certification of invoice.

Security & Privacy

The Contractor shall adhere to all VA Privacy & Security requirements including the Privacy Act and the Business Associate Agreement.

Contractor must be registered in the SYMPLR Vendor System at Cost of the Contractor

The COR is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge must always be worn by Contractors while on premises.

Contractor may not have access to the VA network or any VA sensitive information under this contract.

DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
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